Annual Enrollment: Employees

• 2013-2014 Annual Enrollment Booklet (PDF: 589 kB)
• 2013-2014 County Health Plan - EPO Summary of Benefits & Coverage (PDF: 401 kB)
• 2013-2014 County Health Plan - PPO Summary of Benefits & Coverage (PDF: 341 kB)
• 2013-2014 Kaiser Traditional HMO Summary of Benefits & Coverage (PDF: 882 kB)
• Employee Benefits Enrollment & Change Form (PDF: 339 kB)
• New Medical Plan Enrollment Frequently Asked Questions and Information
• Steps to Take When You’ve Changed Health Plans (PDF: 64 kB)

Full/Part Time Employees

Health Plan Annual Enrollment

The annual enrollment period takes place every spring and is your once-a-year opportunity to make changes to your current benefit elections for the coming plan year. The plan year begins on June 1^st and continues through May 31^st of the following year.

During annual enrollment you may:

• Change your medical plan election and add or drop medical insurance coverage for your eligible dependents.
• Enroll yourself and your eligible dependents in medical insurance coverage if you previously declined or waived coverage.
• Enroll in dental coverage and add or drop dental coverage for your eligible dependents.
• Apply for supplemental life insurance (requires pre-approval from the insurance company).
• Apply for life insurance coverage for your eligible dependents.
• Apply for life insurance coverage for yourself if you are a part-time employee in DSA, SCLEA, or ESC.
• Drop coverage for yourself and/or your ineligible dependent(s).

You need to take action during annual enrollment only if you need to make one or more of the changes noted above.

If you simply want to continue your current elections in the coming plan year and all of your dependents continue to meet the plans’ eligibility criteria, no action is necessary — your current benefits will continue.

Key Issues to Consider During Annual Enrollment

As long as you are thinking about benefits, annual enrollment is a great time to make sure that all of the following are correct and up-to-date:

• Dependent Data

  Names, birthdates, Social Security numbers, full-time student status, etc. For example, don’t forget to drop coverage for recent high school graduates who do not meet the full-time student eligibility criteria for coverage. To update your dependent data, complete the County of Sonoma Benefits Enrollment/Change Form, available through your Payroll Clerk.

• Beneficiary Designations

  There are no set deadlines for updating your beneficiary designations, but annual enrollment is a great time to take a look at them. For example, if you got married or divorced in recent years, and you haven’t yet updated your beneficiary designation for your life insurance benefit, now is a good time to do so. You can update your beneficiary(ies) using the County of Sonoma Benefits Enrollment/Change Form, available through your Payroll Clerk.

• Personal Information

  If you’ve moved or changed your name or contact information, be sure to notify your Payroll Clerk. It’s important to keep your personal information up-to-date at all times.

Flexible Spending Accounts - Health Flexible Spending Account and Dependent Care Assistance Program Annual Enrollment

Flexible Spending Accounts annual enrollment takes place every fall and is your once-a-year opportunity to enroll in a tax saving benefit. This benefit allows eligible employees the opportunity to set aside tax free dollars each pay date to use for reimbursement of eligible dependent care and/or health care expenses. The Flexible Spending Accounts are annual accounts. To participate, employees must enroll each year.

Health Care Flexible Spending Account Forms

For more information on any of the information on this page contact:

Name:

The Human Resources Benefits Unit

Phone:

(707) 565-2900 Work

Email:

Benefits@sonoma-county.org

• Glossary of Benefits Terms
• HIPAA Notice of Privacy Practices
• 2012-2013 Employee Health and Welfare Benefits Booklet (PDF: 560 kB)